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For residential remodelers and design-build firms

Stop losing remodeling leads to slow follow-up and chaotic job handoffs.

Lead follow-up and job handoff systems for residential remodelers. Built on the tools you already use, or ours.

Book a 20-Min Workflow Map See the three systems
Prefer not to call? Get a recorded walkthrough instead
Built on GoHighLevel and Monday.com, connected with smart automation
Illustration of a remodeling pipeline dashboard showing lead intake and sale-to-job handoff

The Bottlenecks

Where residential remodeling operations break down.

When you're running several jobs at once with a team of 5 to 30, spreadsheets and email inboxes break down in three predictable places:

1. Leads go cold in hours.

Homeowners asking about a kitchen or an addition usually contact more than one contractor. If your office calls back four hours later from a job site, the homeowner may already have booked with someone else.

2. Scope vanishes between sales & PMs.

Sales promises custom tile allowances, specific demolition dates, or parking rules. When the job signs, that context stays trapped in text messages, and your PM walks onto the job blind.

3. The owner has zero single-screen visibility.

You are texting lead carpenters at 9:00 PM just to know if materials arrived or inspections passed. You have no single dashboard telling you pipeline value, live job margins, or project delays.

The System

One system, three parts, each doing what it does best.

Your team works in the part that fits their job. Nothing gets retyped.

Built on GoHighLevel

Front office: the lead engine

Every inquiry from your website, ads, Google profile and phone lands in one place. Homeowners get an instant text and email, book their own estimate, and get followed up until they reply.

Smart automation

The bridge

When a deal is marked won, the client, scope, contract value and notes move to your job system automatically. No copying, no forgotten details.

Built on Monday.com

Back office: the job system

The signed job becomes a project with its checklist, folder, selections, permits, subcontractors and change orders in one place, plus a dashboard for the owner.

WORKS WITH WHAT YOU USE

Keep your software. Fix the gaps around it.

Already on Buildertrend or JobTread?

Keep it. Construction software is great at running jobs. Fast lead follow-up, missed-call text-back and review requests are usually where it's thinner. We add that layer in front of it, and connect the two where the software allows.

  • Your jobs stay where they are
  • New leads get answered in minutes
  • We confirm what can connect before we quote

Starting fresh, or your team never adopted your current tool?

We build your back office on Monday.com, around how your team already works.

  • No system yet, just texts, spreadsheets or a whiteboard
  • Paying for software your crew won't use
  • Your process doesn't fit a fixed template
  • Other divisions you want to run in one place

The Systems

Fixed-price systems built for remodeling workflows.

Every system has a fixed setup price and a clear timeline. The monthly plan covers your platform, texting, maintenance and fixes.

Lead Follow-Up System

Every inquiry answered in minutes and followed up until it books.

Starting at

$1,500 setup
+ $297 / month
  • Instant text and email reply to every website, ad and Google inquiry
  • Missed-call text-back so after-hours calls are not lost
  • Online estimate booking with automatic reminders
  • Follow-up sequences that stop the moment a homeowner replies
  • Sales pipeline from new lead to signed contract
  • Automatic review requests after every finished job

Live in 7 to 10 business days

Choose Lead System
Recommended

Sale-to-Job Handoff System

Lead follow-up plus a clean handoff from signed contract to job site.

Starting at

$3,000 setup
+ $297 / month
  • Everything in the Lead Follow-Up System
  • Signed contract automatically creates the project, checklist and PM assignment
  • Project folder created in Google Drive with the right subfolders
  • Selections, permits and subcontractor tracking with overdue alerts
  • Change order log that updates contract value when approved
  • Weekly homeowner status updates
  • Active jobs dashboard

Live in 2 to 3 weeks

Choose Handoff System

Full Company System

Everything connected, from first inquiry to final invoice.

Starting at

$5,500 setup
+ $397 / month
  • Everything in the Sale-to-Job Handoff System
  • QuickBooks Online sync for deposits, invoices and payments
  • Connection to your e-sign tool, and to JobTread or Buildertrend where their access allows
  • Owner dashboard: pipeline, active jobs, pending change orders
  • Role-based views for owner, sales, PM, office and field
  • Team training session, recorded SOPs and 30 days of priority support

Live in 4 to 6 weeks

Choose Full System

Custom System

From $1,500

Already using Buildertrend, JobTread or another tool? Need only part of a package, or something bigger? We scope it on a free 20-minute Workflow Map call and send you one fixed quote within 48 hours.

  • Built around the software you already pay for
  • Only the parts you need
  • One fixed price, no hourly billing
  • A monthly plan only if we host or maintain something for you

Quote delivered within 48 hours

Scope my system

Add-on: AI Receptionist. Answers your calls around the clock, collects project details and books the estimate. $500 setup + $197 / month.

Already answering leads well? We can build the handoff system on Monday.com alone for $2,000, one time, with no monthly fee from us (you pay Monday.com directly for your own subscription).

Text message and call usage is billed at cost based on your volume.

Not sure which system your remodeling company needs first?

The free 20-minute Workflow Map call pinpoints your highest-leverage operational leak in minutes.

Book a 20-Min Workflow Map

The Process

How we take you from spreadsheet chaos to automated flow.

Four clear steps. Every phase produces a concrete deliverable so you never wonder what was built.

  1. 1

    Free Workflow Map

    20-minute call

    We walk through how leads come in, how jobs get sold, and how they reach your project manager.

    What you get: A one-page map of your current flow with your three biggest gaps marked, sent within 24 hours.
    Prefer not to call? Get a recorded walkthrough instead →
  2. 2

    Fixed-Price Proposal in 48 Hours

    One clear recommendation

    You get one recommended system with a fixed price, a fixed timeline, and a clear list of what is and is not included. One fixed price for exactly what you need, whether that's a package or a custom build.

    What you get: A written scope you can approve in one reply.
  3. 3

    Phased Build and Testing

    Weekly progress updates

    We build in stages and test everything with sample data before a single live lead touches it.

    What you get: A working system, tested end to end before launch.
  4. 4

    Training and Support

    30 days of direct support (priority support on the Full Company System).

    We train your team live and on recorded video so the system actually gets used.

    What you get: Recorded SOPs and 30 days of direct support.

Case Study · Design-Build

How NE Tiny Homes unified operations and multi-board construction on Monday.com.

A fast-scaling design-build and modular home firm was managing complex builds across disconnected tools, loose spreadsheets, and scattered messages, creating blind spots between sales, permitting, and field execution.

100%

Milestone Payment Visibility

From contract deposit to framing sign-off

Zero

Dropped Handoffs

Sales, permits and build phases in one flow

1 Central

Source of Truth

Replaced fragmented tools & chats
"Before Thrivebuild, our internal operations and handoffs were spread across multiple tools, loose spreadsheets, and frantic message threads. Sam built a complete Monday.com architecture connecting our contracts, permit milestones, build phases, and SOPs into one unified engine. It became our central system for tracking everything we build internally, our entire team finally has full operational control."

Joe P.

President, NE Tiny Homes, Modular Design-Build Manufacturer
Illustration of a speed-to-lead workflow sequence
Example: speed-to-lead sequence
NE Tiny Homes live Monday.com multi-board milestone and project payments architecture
Live Client Build: Milestone & Payment System
Illustration of an owner command dashboard
Example: owner command dashboard

Fit Criteria

Is this the right fit for your remodeling company?

We focus on residential remodeling and design-build operations. We filter out businesses that are not ready so nobody wastes their time.

This is a fit if...

  • You are the owner or ops manager of a residential remodeling or design-build firm.
  • Your annual revenue is between $1M and $10M with a team of 5 to 30 people.
  • You are dropping leads or feeling the pain of miscommunication between sales and production.
  • You want a system your team will actually use, not another app nobody opens.
  • The business owner wants to step back from everyday field fires and gain clear dashboard oversight.

This isn't a fit if...

  • You are a commercial general contractor. Our remodeler systems are not built for commercial workflows, but email us and we will tell you honestly whether we can help.
  • You are a solo handyman or sub-$500k contractor without dedicated sales or project management staff.
  • You want a one-off fix for a single automation rather than a system you run the business on.
  • You are unwilling to give your project managers access to modern cloud software on their phones or tablets.

Common Questions

Frequently Asked Questions

Everything you need to know about our implementations, tooling, and pricing.

Does this replace Buildertrend or JobTread?
No. If your jobs already run well there, keep it. We add the lead follow-up system in front of it, and connect the two where the software allows. We confirm exactly what's possible on your Workflow Map call before we quote.
We pay for Buildertrend but the team barely uses it. Can you help?
Yes, and it's common. On the call, we look at why the team isn't using it. Sometimes a simpler back office built on Monday.com, around how your team already works, is the better fit. Sometimes keeping it and fixing the lead side is. We'll tell you honestly which one makes sense.
Why use more than one platform?
Each does one job well. GoHighLevel is built for answering and following up with homeowners by text, email and phone. Monday.com is built for running projects. Smart automation moves the job details from one to the other the moment a deal is won. Your office staff and project managers each work in the part that fits their role.
What does the monthly fee cover?
Your GoHighLevel account, texting and phone setup including the carrier registration required to send business texts in the US, plus updates, fixes and small changes. Text message and call usage is billed at cost based on your volume.
Who owns the system?
Your Monday.com boards and automations live in your own accounts and stay yours. Your GoHighLevel account runs under our agency. If you ever cancel, we export your contacts and pipeline data to you.
How long does it take?
The Lead Follow-Up System goes live in 7 to 10 business days. The Sale-to-Job Handoff System takes 2 to 3 weeks. The Full Company System takes 4 to 6 weeks, including training and testing with live jobs.
Do I need accounts set up beforehand?
No. We set up GoHighLevel for you. For Monday.com, we build inside your existing accounts, or recommend the right plan if you do not have one yet.
Can we start with just lead follow-up?
Yes. Many remodelers start with the Lead Follow-Up System. When you are ready, we add the handoff system on top without rebuilding anything.
Can you quote something that isn't one of the packages?
Yes. Book a free 20-minute Workflow Map call, and we'll send one fixed quote within 48 hours. Custom builds start from $1,500.
Is the AI receptionist a real person?
No. It is an AI voice agent that answers when your team cannot, collects the project details, and either books the estimate or passes the call to you. You decide what it says and when it hands off.
Do you work with commercial contractors?
Our systems are built for residential remodeling and design-build firms. Commercial work involves different billing and submittal processes. If you are a commercial contractor, email us and we will tell you honestly whether we can help.

No Call Needed

Prefer not to call? Get a recorded walkthrough.

Answer a few quick questions and we'll send you a short recorded video walking through your biggest workflow gap. No call needed.

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Schedule Your Session

Map your remodeling workflows in 20 minutes.

Pick a time below for a 20-minute Workflow Map call. We will identify your single biggest operational delay and show you what it looks like automated.

100% free consultation, no high-pressure sales pitch.

Calendar not loading? Open it in a new tab, or email sam@thrivebuild.co.